How to onboard a new Association Board Director or Committee member

Most Associations and NFP organisations rely on their members to govern their organisation. Many appointed to the Board have limited knowledge or training, so high-performing associations ensure their new Board members are fully inducted before attending their first Board meeting.

Here are some ideas to consider:

 Why should an Induction Process Matter?
▪ New Board members must be able to contribute effectively from the start and must have the necessary resources and information about the organisation.
▪ Helps ensure new members understand their responsibilities and the Association's operations.
▪ Ensures members are informed and empowered.
▪ Enables meaningful contributions to association goals.
▪ Helps integrate members, whether new to Boards or seasoned professionals.

What are the Components of a Thorough Induction?
▪ Make sure the new Director is not disqualified (ASIC)
▪ If the Association is a Company or is registered ABRN with ASIC, the new Director must have a Director Identification Number (DIN )
▪ Introduce the Director to key people within the Association.
▪ Tour the Association's premises.
▪ Provision of an induction pack with crucial information.
which ensures necessary documentation (e.g., declaration of conflict of interest forms).

Who Should Conduct the Induction?
▪ Ideally, this is managed by the Association President or senior management.

What Key Documents and Information should be provided?
▪ Association's constitution and rules.
▪ Overview of Board roles and responsibilities.
▪ Board meeting protocols, dates, and policies.
▪ Code of conduct and financial statements (balance sheet, profit and loss).
Insurance certificates and information on matters affecting association sustainability.
▪ Copies of previous minutes

Pre-Induction Due Diligence
▪ Ensure the suitability of candidates through transparent selection processes.
▪ Assess general and specialised skills relevant to the Board position.
▪ Perform background checks (e.g., criminal record, financial status).
▪ New Board members should be aware of their liability and legal obligations.